Registration FAQs
1. How do I register and pay for a Central Loudoun Little League season?
2. What are the fees for the Spring Season?
3. What are the fees for the Fall Season?
4. Provide an explanation of the Loudoun County Participation Fee.
5. The term league age is confusing. What does "League Age" mean?
6. What division should my child play in?
7. How do I make a decision to have my child play up or play down?
8. What are the differences between the Spring and Fall Seasons?
9. What is the schedule commitment for each Division of Play?
10. How do I start the registration process?
11. Can I request a specific manager or teammate to be on my child's team?
12. How are teams formed?
13. When will I hear about my child's team assignment?
14. How do the skills evaluations/tryouts work?
15. How do the drafts work?
16. What if I have siblings that I want on the same team? Is that allowed?
17. Does CLLL require a birth certificate?
18. Provide an explanation of the Fundraising Payment.
19. How do I sign-up my player for the waitlist?
20. What is waitlist policy?
21. What is CLLL's refund policy?
1. How do I register and pay for a Central Loudoun Little League season?
CLLL accepts only online registration and payment. You may register during open registration by visiting our website and clicking on the registration link. Registration for the spring 2016 season will open on approximately November 17, 2015 and close on January 16, 2016. Our registration system accepts VISA, Mastercard and Discover. Late registration will extend through January with an additional fee. Late registration will run from January 16, 2015 through January 31, 2015. Registration for Fall 2016 will open by the end of July, and be open until the end of August.
2. What are the fees for the Spring Season?
On-Time Registration = The base fee for each player is $145 for TBall through A-Machine Pitch and $155 for AA and up, however, there are some other cost adjustments. CLLL also collects a $50 fundraising fee for each player (see below) so the true cost per player is $195/$205. To offset some of that fundraising cost, CLLL has implemented greater discounts for families with multiple players. For the second player in the family there is a $25 discount, the third player in the family gets a $50 discount and for the fourth child (and beyond) we discount the registration by $75.
3. What are the fees for the Fall Season?
On-Time Registration = $115 for the first player in the family, $25 discount for the second player in the family.
4. Provide an explanation of the Loudoun County Participation Fee.
Loudoun County Parks and Recreation recently instituted a new fee of $12.50 per player for each registered participant in all youth sports. CLLL will collect and submit this fee for EACH player registered. For further information regarding this from the county, click HERE.
5. The term league age is confusing. What does "League Age" mean?
See the league age chart under the divisions of play. Every year people become confused by this term. Simply find your player's birth month and year on the chart and the related League Age.
6. What division should my child play in?
Please review the divisions of play table.
7. How do I make a decision to have my child play up or play down?
In prior seasons, our registration required parents to register in the age-based division and you had the ability to request to “play-up” or “play-down” to a different division. We have eliminated that extra step this year, and enabled you to register directly in the division you wish for your child to play provided he meets the age criteria.
You are not guaranteed a slot in the requested division but our Player Agents will review all of this information and make every attempt to accommodate these requests but there are other factors that can impact this process.
8. What are the differences between the Spring and Fall Seasons?
During a Spring season, scores and standings are reported and displayed, and teams in the Single A through Majors divisions compete in a single-elimination playoff to determine division champions. All-Star/Tournament teams are formed for the 9/10, 10/11, and 11/12 age groups. Team and individual pictures are taken only in the Spring and CLLL's major fundraising effort is conducted in the Spring.
CLLL's Fall season is intended to be more instructive and less competitive than a Spring season and to give kids a chance to explore other aspects of the game they may not get to experience in the Spring. There are no All-Star/Tournament teams and no pictures or fundraising but we now operate a full post season tournament.
9. What is the schedule commitment for each Division of Play?
We know that every family has a different and at sometimes challenging schedule. When signing up for CLLL, we hope that you fully understand the commitment for your child and can adhere to it given everyone's busy lives. To help better understand, we have put together this chart. Should you have any schedule limitations, please make sure you communicate with your child's Manager at the beginning of the season. As you can imaging and appreciate, the volunteers are putting many hours into the team and your child. We want your child to get the full benefit from their generosity.
10. How do I start the registration process?
You commence the registration process by creating an account and clicking on the REGISTER NOW button on the home page.
11. Can I request a specific manager or teammate to be on my child's team?
For the Majors, AAA, AA, and A divisions, we use a player draft to assign players to teams. Special requests are not available. For the divisions of Coach Pitch and T-Ball, CLLL does attempt to accommodate your personal requests. Additionally, we try to assign teams by elementary school to help with car pooling. However, due to the shear volume of requests and logistics, not all requests can be honored. CLLL will do all it can to honor your requests, however team assignments will not be modified after the assignment process has been completed.
12. How are teams formed?
Teams are formed differently for the different divisions. The following outlines the various divisions and methods for team assignment:
- Majors: Player Evaluations will be held followed by a draft conducted by the Player Agent(s).
- AAA: Player Evaluations will be held followed by a draft conducted by the Player Agent(s).
- AA: Player Evaluations will be held followed by a draft conducted by the Player Agent(s).
- A: Player Evaluations will be held followed by a draft conducted by the Player Agent(s).
- Rookie Machine Pitch Pitch: Player Agent(s) identify the player pool and assign players based on special requests, location, school and other factors.
- T-Ball: Player Agent(s) identify the player pool and assign players based on special requests, location, school and other factors.
Players assignments may also be based on:
- Player's League Age
- Previous Little League experience
- Manager/Coach Feedback from prior seasons
- Number of players/teams at each level
- Overall benefit to league (e.g., competitive balance, scheduling, etc)
- Player Skills Evaluation/Tryout results
13. When will I hear about my child's team assignment?
For the Majors, AAA, AA & A divisions, parents should hear via the email listed in the registration system within 7-10 days following the completion of the draft. The draft dates will be posted on the CLLL website. Should you not hear from your child's Manager after that timeframe, feel free to contact the League and we will follow up.
For the Coach Pitch and T-Ball divisions, you should hear about your child's team assignment within 3 weeks following the Single A draft. You will be notified using the email address listed in the registration sysytem.
14. How do the skills evaluations/tryouts work?
In order to create competitive balance within our divisions, each year CLLL hosts player evaluations for all players registered for A, AA, and AAA as well as new players to the Majors division. Depending on the format of the Majors draft, returning Majors players may not required to attend Spring player evaluations. Players will sign up for an hour-long session at an indoor facility where they will be asked to perform basic baseball skills including throwing, catching, fielding, running and batting. Each player will cycle through each drill and be evaluated by a group of CLLL Managers and/or evaluators. The cumulative scores from the evaluators will be used in determining division of play and draft eligibility. For more information on how to prepare for skills evaluations/tryouts, please see the CLLL Tryout Guide in our Documents section.
15. How do the drafts work?
Player drafts are conducted by division starting with the Majors division and working down through the Single A division. Player drafts are organized and conducted by the CLLL Player Agents. Managers are supplied with a group of reports including the eligible player pool report as well as the cumulative results from the player evaluations. These tools assist them in making their decisions on who to draft onto their respective teams.
The Majors Draft Order for Spring is typically organized in reverse order of the regular season standings from previous Spring season and will alternate by league. A serpentine draft method is used and supplemental draft picks may be required based on how many returning players are on each team. Again, depending on the draft format, returning Majors players will stay on the same teams from the previous Spring. Only a small number of highly skilled League Age 10 players will be drafted onto Majors teams. Typically each Spring there will be 10 Majors teams and each team will consist of 12 players. Therefore, as it stands now, we are projecting be 120 Majors players each Spring. NOTE: Due to the number of returning Majors players, the availability of roster spots for our Majors teams this year is extremely limited. This is especially true in relation to the large number of league age 11 and league age 10 players in our league that are eligible for the Majors division. While the number of league age 10 players drafted into the Majors is historically very low, there will be a significant number of league age 11 players that will not be drafted into the Majors. Also please note that there is a potential for a re-draft based on the potential number of returning League Age 12 players. This will NOT be identified until after late registration.
The AAA, AA, & A drafts will all be conducted with the same methodology. Draft order will be random and will alternate leagues. A serpentine draft method is used to select players. All players are returned to the pool with the exception of the Manager's and Assist Coach's children. The Manager's and one Assistant Coach's children are frozen onto the respective team's roster taking the appropriate draft slot as governed by the Little League rules. Managers are supplied with a group of reports including the eligible player pool report as well as the cumulative results from the player evaluations. In each division, only a few players requesting to "Play up" will be drafted into the "upper" division. Not all players looking to "play up" will have their request granted.
Teams in the AAA, AA & A divisions will have usually between 11-13 players per team.
16. What if I have siblings that I want on the same team? Is that allowed?
Yes, assuming that each sibling be of appropriate divisional league age and fit within the requirements from the player skills evaluations/tryouts.
17. Does CLLL require a birth certificate?
Little League International requires each league to collect and store a birth certificate for each child. The easiest and most secure method for delivering the birth certificate is through the website at registration. You can upload a PDF of the document on the secure system.
18. Provide an explanation of the Fundraising Payment.
We have decided to permanently replace the Bat-a-Thon as the league's Spring fundraiser. Gone are the days of going door-to-door asking neighbors to sponsor your child. Stop begging co-workers for a donation. No more of the same old prize choices. Right up front at registration for the Spring 2013 season we will be collecting a $50 per player fundraising fee. That fifty dollars entitles you to ten raffle tickets for a drawing to be held during the Blue-Gold Championship Games at the end of the season. As it was last year, the prizes for this raffle will be fantastic and worth every penny for each chance to win. Once you have paid your registration fee, your fundraising commitment is complete! However, if you care to, you may decide to sell your $5 raffle tickets to people of your choosing to recoup that fundraising fee. It is entirely your choice! *More details on this great event and details on the raffle will be coming out in the spring.
19. How do I sign-up my player for the waitlist?
Once the regular, on-time registration period ends, the online waitlist will open and remain open indefinitely at the discretion of the Board of Directors.
Before accepting your player from the waitlist, we will contact you to ensure your player is still interested and available to play. If you agree to have your player accepted from the waitlist, the registration fees will be similar to those outlined above for late registration.
20. What is waitlist policy?
CLLL Player Agents will determine which players, if any, we are able to accept from our waitlist. Players are not necessarily accepted from the waitlist on a "first come, first served" basis. A player will only be placed in a division appropriate for his skill level, which the Player Agents determine according to age, playing experience, previous divisions played, past coach evaluations, and tryout results. When choosing between waitlist candidates with similar qualifications, number of seasons played with CLLL is also considered. In short, we strive to give players the opportunity of a positive playing experience, while minding the interests of the affected team(s) and the league overall.
21. What is CLLL's refund policy?
CLLL has adopted the following refund policy in order to streamline the registration process and to minimize complications that impact the start of the season. The below policy applies to all refund requests. This is including, but not limited to, refund requests due to withdrawal from the league, boundary issues and League Age eligibility issues.
Spring Season
- Refund Requested on or before January 15 = Full Refund.
- Refund Requested on or before March 31 = Refund is amount paid minus $50 per player.
- Refund Requested after March 31 = No refund*.
Fall Season
- Refund Requested on or before August 15 = Full Refund.
- Refund Requested on or before August 31 = Refund is amount paid minus $50 per player.
- Refund Requested after August 31 = No refund*.
Requests for refunds must be made in writing to the league.
*Refund requests are subject to an appeal process to be reviewed by the CLLL Board.
